Analysis and modeling the electronic document management system of ministries of Iraq

Abstract

Nowadays, quantity and the volume of documents used in the modern world are growing According to the statistics; the volume of corporate e-text information is doubling every three years.  Document automation market in the world increased by about 20% per year, analysts said.

Currently, many countries in the world to create the preconditions for growth and the rapid development of this market segment constitute and implement the work of special legislative projects, which entail a more simple legalization of documents of electronic circulation.

A question about e-services activities within different countries revealed its responses to the diversity of e-services, with 63% of the participating countries saying they started e-business services, 57.9% said they provide e-government services and 50.9% provide electronic education services, and 22.8% reported that they do not provide any of the electronic services to their citizens.

Such acts and laws simplify operations associated with the exchange of necessary documents between government and business that contributes to good implementation of such systems in the further development of relations between these structures.

According to Forrester Research, 38% of the Fortune 500 believe that the acquisition of modern document automation is critical for the success of their business.

In accordance with the opinion of industry analysts, the benefits to business users when implementing the document automation sufficiently diverse. For example, according to Siemens Business Services, by using document automation.

• staff productivity increased by 20-25%;
• the cost of archival storage electronic documents by 80% lower compared to the cost of storage of paper archives.

With the introduction of document automation acquired both tactical and strategic benefits.

The object of scientific research is an electronic document management system.

The subject of scientific research is a technology for modeling electronic document management systems.

Purpose of work is development of technology implementation of the electronic document management system of the state institution of Iraq, Satisfying international standards and allowing improving the quality of the work of a public institution.

Scientific task – the development of the model of electronic document management system, Different from the known ones according to international standards.

The realization of the goal which accomplished by solving the following particular problems:

• analysis of existing electronic document management systems and their compliance with international standards; The development of a model of the electronic document management system for the state institution of Iraq;
• setting up the workflow of the state institution of Iraq, Using the electronic document management system Case.

Methods for solving scientific research problems: Methods of modeling and design of electronic document management systems.

Scientific novelty the technology of introduction of system of electronic document circulation of the state institutions of Iraq based on a universal model meeting the requirements of international standards. 

Practical significance of the work

Application of the proposed model of the electronic document management system will improve both qualitative and quantitative characteristics of the management system of a public institution.